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Job Opportunities
Art Assistant—Putnam/Perigee/Avery (New York, New York)
Assistant Managing Editor (New York, New York)
Business Development Assistant (Los Angeles, California)
Contracts Assistant (New York, New York)
Corporate Operations Internship (New York, New York)
Development Editor—Alpha Books (Indianapolis, Indiana)
Digital Archivist (New York, New York)
Digital Product Manager—Young Readers (New York, New York)
Maintenance Clerk (New York, New York)
Part-Time Contracts Assistant—DK (New York, New York)
Print Shop Operator (New York, New York)
Project Analyst—Penguin (New York, New York)
Publicist/Sr. Publicist—Blue Rider Press (New York, New York)
Sales Assistant—Young Readers (New York, New York)
(Senior) Marketing Coordinator—Gotham & Avery (New York, New York)
Special Markets Assistant (New York, New York)
Art Assistant—Putnam/Perigee/Avery
(New York, New York)
The Art Assistant provides administrative support to the art department and assists the department supervisor. This position works mainly with Putnam, Perigee, and Avery. There is room for growth with this opportunity!
Specifically, the Art Assistant:
- Provides administrative support to the department supervisor, (i.e. answer phones, files, distributes mail, archives digital files, and creates EAN codes).
- Provides overall department support (i.e. updates and manages schedules, negotiates rights with stock photo houses for all department stock art, maintains seasonal budgets, codes and processes corresponding invoices, issues purchase orders to freelancers).
- Answers a high volume of departmental inquiries and provides rights information, digital files or printouts when necessary.
- Is the point person within the department for the Cover Library, Documentum, and communication with the Font Administrators.
- Orders art supplies for the department.
- Packages and ships artwork and keeps track of UPS bills.
- Liaises with freelance artists.
Minimum Qualifications include:
- 4 year college degree or equivalent experience required
- Strong organizational skills and the ability to prioritize multiple assignments
- Strong computer skills including Word, Excel, and Outlook
- Strong Mac skills: knowledgeable in Photoshop, InDesign, Illustrator, and Acrobat
- Attention to detail
- Interest in working in a creative environment
- Excellent communication skills, both phone and writing
- Ability to work creatively
Salary for this position is $34,500. Full-time employees are eligible for our comprehensive benefits program.
To apply, please send your resume and cover letter.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Assistant Managing Editor
(New York, New York)
Join Putnam’s Managing Editorial department and work on the coordination and monitoring of the production process for titles across a number of adult imprints including Putnam, Riverhead, Tarcher, and Blue Rider Press!
This position will also serve as the Managing Editor for Avery and will be responsible for the following: working with Production and Copyediting to write book schedules, approving book materials (i.e. jacket copy, sample pages, and manuscript transmittals), routing pricing for approval, managing unpublished inventory, and providing support to all departments throughout the production process to ensure that deadlines are met.
Avery publishes titles with a focus on health, wellness, fitness, psychology, and popular science and is best known for publishing cutting-edge, but accessible, books from the top experts in their fields.
The Assistant Managing Editor will also:
- Provide administrative support to the Senior Vice President, Director of Publishing Management (answers phones, maintains calendar, prepares and submits monthly expense reports, processes invoices).
- Act as point person between Editorial, Copyediting, Art/Design, and Production departments.
- Shepherd projects through the production process, from edited manuscript to finished book.
- Track and report schedules and due dates for books in production.
- Set up and maintain title metadata in Firebrand Title Management.
- Liaise between Editorial and Legal departments.
- Negotiate requests for book materials from foreign publishers.
- Coordinate between Editorial and Marketing to order bound galleys.
- Coordinate and track the inclusion of promotional material in eBook files.
- Provide general administrative support to the Managing Editorial department.
Please apply to join us if you meet the following requirements:
- 4 year college degree or equivalent work experience
- Minimum of 2 years of prior book publishing experience
- Strong communication and interpersonal skills
- Superb organizational and time management skills
- Excellent computer skills (i.e. Microsoft Word, Excel, Outlook, and Adobe)
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Business Development Assistant
(Los Angeles, California)
Penguin’s Development Group, located in Los Angeles, is looking for a Development Assistant to support the Director and help bring books to every screen.
Specifically, the Development Assistant:
- Provides administrative support to the Director of the Penguin Development Group including (but not limited to) filing, faxing, answering phones, copying, preparation of expense reports, and calendar maintenance
- Creates project lifecycle workflow plans
- Handles registration of all events the Director attends in addition to making the Director’s travel arrangements
- Synthesizes and drafts ideas for use towards Initial Proposals for eventual submission to agents and prospective authors
- Assists with scouting new authors for projects generated by the Penguin Development Group
- Offers input and feedback on creative decisions and prospective projects
Requirements:
- 4 year college degree or equivalent work experience
- At least 1 year of prior office experience
- Excellent organizational and communication skills
- Excellent writing skills
- Proven ability to prioritize multiple responsibilities
- Proficiency with MS Office suite and Outlook
- Digital and social media fluency
- Prior publishing, film, digital media, or video gaming experience a plus
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Contracts Assistant
(New York, New York)
The Contracts Assistant provides administrative support to supervisor for six imprints: Dutton, Plume, Gotham, Hudson Street Press, Avery, Blue Rider Press. Other activities include following up on contracts, processing contracts and payments, researching rights, drafting simple documents, and processing reversions. The Contracts Assistant learns about contracts and how they relate to the publishing field. There is room for growth in this position!
The Contracts Assistant:
- Provides administrative support (photocopying, filing, routing, research, data entry, scanning, etc.).
- Responsible for processing completed contracts (preparing summaries called Contract Signed Memos, routing for countersignature, etc.).
- Requests authors' payments.
- Researches rights from authors' contracts.
- Drafts Publisher’s Releases and simple amendments.
- Processes rights reversions.
- Works on other projects as needed.
Please apply to this position if you meet the following requirements:
- 4 year college degree or equivalent work experience
- Excellent written and verbal communication skills
- Excellent proofreading skills
- Strong organizational skills
- Strong attention to detail
- Proficiency with Microsoft Word
- Prior office experience a plus
- Knowledge of Excel a plus
Salary for this position is $34,500. Full-time employees are eligible for our comprehensive benefits program.
To apply, please send your resume and cover letter.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Corporate Operations Internship
(New York, New York)
We have an exciting Internship opportunity with our Corporate Operations Department. This Intern will be exposed to the analytical/business side of publishing while working with the reporting & analysis group on special projects. This person will also run reports, update databases, and format reports for distribution.
Candidates should have strong excel and access skills.
Interns will work 28 hours a week from June 3rd-August 9th and will earn minimum wage.
To apply, please send your resume and cover letter.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Development Editor—Alpha Books
(Indianapolis, Indiana)
We are seeking a highly organized and detail-oriented individual to join the editorial team of Alpha Books. The Development Editor will be responsible for formatting, line editing, and copyediting an average of 14 titles per year in a fast-paced and deadline driven environment. Titles will include new topics within a high-profile lifestyle series and stand-alone non-fiction for adults.
This position will also provide input on the content, structure, and design for new title launches; collaborate with other editors and designers on book direction and content; and review materials such as artwork, design samples, cover copy, and sale sheets.
Alpha Books publishes the popular Complete Idiot's Guides for beginning learners in nearly all non-fiction categories as well as other original non-fiction and how-to titles for adults who seek to learn new skills or enrich their lives. Be a part of the continued growth and success of Alpha’s line of books.
Specifically, the Development Editor:
- Evaluates and improves the quality of manuscripts, editing to meet Alpha’s high quality standards, and notifies the acquisition editor, managing editor, and editorial supervisor when standards cannot be met.
- Works with other editors, authors, the managing editor, and editorial supervisor to establish and then strictly maintain the schedule of each project.
- Coordinates the receipt and processing of all manuscript, figure, and miscellaneous elements on all projects assigned at a given time.
- Transmits materials to production editors and maintains communication with the editorial supervisor, authors, acquisition editors, production editors, and designers throughout the development and production processes.
- Reviews and edits design samples, cover copy, sales sheets, and other related materials.
Please apply to join us if you meet the following requirements:
- 4 year college degree (preferably in English, Liberal Arts, Writing, or Journalism) or equivalent work experience
- Minimum of 1 year of prior development editing or related experience
- Superb editing and writing skills
- Excellent written and verbal communication skills, including ability to be persuasive and respond to problems immediately
- Strong organizational and time management skills, with the proven ability to handle multiple projects while under tight deadlines
- Ability to work independently or as part of a team
- Strong interpersonal and relationship building skills
- Ability to think creatively and visually (as related to design)
- Strong and innovative problem solving skills
- Proficiency with Microsoft Word (including macros and Track Changes), Excel, Adobe Acrobat, and the internet
- Experience with HTML, CSS, Adobe Dreamweaver preferred
- Experience with social media sites/tools and blogging preferred
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Digital Archivist
(New York, New York)
Our Digital Assets department is currently seeking a Digital Archivist who is responsible for the ingestion, fulfillment, organization and metadata for all assets of Penguin Group (USA).
Specifically, the Digital Archivist:
- Ingests all files into digital asset management system (Documentum). Quality checks all documents before ingestion, using the Adobe applications and Quark.
- Fulfills files to various parts of the business upon request.
- Ensures that all files are stored within the correct location in the asset library with the proper metadata attached.
- Works closely with the eBook production group in providing files for converting print ready files into eBooks.
Please apply to this position if you meet the following qualifications:
- 4 year college degree or equivalent experience; Masters of Library Science, preferred
- Excellent attention to detail
- Strong organizational skills and the ability to follow-up
- Mac OS experience and literacy required, some PC knowledge required
- Intermediate knowledge of Adobe InDesign, Adobe Acrobat, and Quark
- Basic knowledge of Adobe Photoshop and Illustrator
- Intermediate knowledge of Microsoft Word, Excel, and Outlook
- Proven ability to exercise considerable judgment and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Digital Product Manager—Young Readers
(New York, New York)
We have an exciting opportunity for a Digital Product Manager to contribute to the further growth of the Young Reader division’s overall content development initiatives. This person will be responsible for shepherding a variety of digital products to market and will work closely with other internal departments and outside vendors.
Specifically, the Digital Product Manager:
- Acts as a guide and resource for departments involved with a digital product project:
- Helps frame vision for a product
- Guides decisions in terms of the tech and development plan
- Creates a structured way for the editorial team to provide content for the product development
- Sets production schedules in consultation with Editorial and other departments to send out prompts and reminders to keep the product on schedule
- Identifies new digital opportunities within the existing catalog
- Reviews and ensures content consistency, design, and cross-platform functionality
- Handles all aspects of quality assurance
Please apply to join this creative team if you meet the following requirements:
- 4 year college degree or equivalent work experience
- Minimum of 3 years experience with digital products
- Strong communication skills and excellent organizational skills
- Proven ability to work independently and collaboratively with a team
- Advanced proficiency with Microsoft Office Suite
- Advanced knowledge of eBook and app technology, platforms and distribution systems including ePub, Adobe, iPad, iPhone, iTouch, Google Editions, Android, etc.
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Maintenance Clerk
(New York, New York)
We are currently seeking a Maintenance Clerk who will be responsible for servicing and maintaining office equipment and space for two floors at Penguin’s 375 Hudson Street location.
Responsibilities include restocking kitchen supplies and replenishing paper in copy areas; wiping down floor equipment such as vending machines, water coolers, copies, and scanners; inspecting ceiling and display cabinet lights and installing replacements as necessary; inspecting, cleaning, and resetting layout of conference rooms; checking the functionality of audio/visual equipment in conference rooms; setting up workstations and offices for new employees; collecting trash, as well as flattening and binding empty boxes on floors; inspecting rooms for cleanliness; hanging items on walls (i.e. coat hooks, bulletin boards, pictures, wall shelving, etc.); assisting with workstation and office relocations; performing minor furniture and equipment repair; and moving furniture and/or equipment. The Maintenance Clerk will also be responsible for assisting or filling in for the Maintenance Clerk at our 345 Hudson Street location and for working on special assignments when necessary.
Requirements:
- Prior experience in an office environment
- Strong analytical and organizational skills
- Excellent communication and customer service skills
- Excellent ability to prioritize and multitask
- Knowledge of Microsoft Word, Excel, and Outlook
- Ability to effective communicate to employees and management
- Ability to lift and carry up to 50 lbs independently and 100 lbs assisted
- Ability to climb a ladder and stairs
- Ability to stand and walk for prolonged periods of time
- Ability to communicate through a walkie-talkie
- Ability to use hand-held tools
- Ability to work nights and weekends as needed
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Part-Time Contracts Assistant—DK
(New York, New York)
Join our DK Publishing team as a part-time Contracts Assistant providing support to the Director of Contracts for 21 hours per week. This position will assist the Director in all aspects of contracts administration including: drafting documents and letters; creating and maintaining contract files, spreadsheets and archive records; proofreading drafts and final agreements in preparation for sending. This is a great opportunity to learn about contracts and contract management as an integral part of the publishing process.
Other responsibilities include:
- Assisting Director in the preparation of Work for Hire and digital supplier agreements.
- Coordinating and administering contracts process for DK, BradyGAMES and Alpha: tracks and manages trafficking and execution of agreements.
- Registering DK US titles with the Library of Congress, managing compliance with Library of Congress copy requirements, and following up on queries.
- Coordinating research, due diligence and mailings for reversion, remainder, e-rights and general contract compliance.
- Corresponding with authors, managers, editors, and agents to follow up on negotiations, provide contract status, direct queries, and provide updates as needed.
- Maintaining rights reversion and contract status spreadsheets.
- Researching titles and agreements to provide in-house departments with contract terms, e.g. rights and royalty information.
- Proofreading legal documents in preparation for sending.
Requirements:
- 4 year college degree or equivalent work experience
- Excellent organizational skills
- Superb attention to detail
- Proficiency with Microsoft Word and Excel
- Excellent written and verbal communication skills
- Prior office experience (contracts, business, or law office experience a plus)
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Print Shop Operator
(New York, New York)
We are currently seeking a full-time Print Shop Operator who is customer service oriented, career-minded and able to work in a fast-paced environment to join our team! Full-time employees are eligible for our comprehensive benefits program. Benefits include medical, dental, vision, life and long-term disability insurance, health and dependent care reimbursement accoutnts, as well as 401(k) and Employee Stock Purchase plans.
The Print Shop Operator:
- Performs analog copy (off the glass) and digital print jobs.
- Intakes copy jobs, assists clients in completing requisition forms, punches forms in, logs jobs into intake logbook and determines job prioritization
- Communicates with client regarding job completion or deadline issues.
- Performs basic binding, collating and stapling.
- Performs quality checks of each job to ensure conformity to departmental standards.
- Answers phone inquiries from employees regarding job status, etc.
- Delivers urgent jobs.
- Works on various projects as needed.
Requirements:
- Minimum 1 year experience with high-speed duplication copiers and digital printing
- Excellent customer service skills
- Ability to stand for long periods of time
- Ability to lift up to 40 lbs, push up to 210 lbs using a handcart and pull up to 210 lbs using a handcart
- Strong attention to detail
- Strong follow-up skills
- Proficiency in Microsoft office; Quark and Adobe a plus
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Project Analyst—Penguin
(New York, New York)
We have an exciting Project Analyst opportunity available in our Office Services department. Working with the VP, Director of Building Administration on various projects, the Project Analyst works with teams of consultants and contractors as well as interacts with architects, construction managers, and vendors to ensure projects are planned and implemented in the most effective way possible. This is an excellent opportunity for a junior professional with strong communication and organizational skills to take on more responsibility.
Specifically, the Project Analyst:
- Assists with the development, updating, and tracking of various department projects including workflow planning
- Coordinates the updating and maintenance of project lists/applicable contacts
- Assists with formulating and reviewing project budgets; monitors costs and tracks variances on project budgets
- Creates reports and analyzes costs, trends, and variances with regards to specific project budgets as well as overall departmental budget; advises on corrective measures with regards to project overages
- Reviews, processes, and resolves problems with billing related to various vendors
- Acts as the liaison between stakeholders and vendors during all phases of a project
- Manages month end accruals for department
- Assists with other various special departmental projects and assignments as needed
Please apply for this position if you meet the following requirements:
- 4 year college degree or equivalent work experience
- Minimum of 2 years working with project analysis in medium or large, fast-paced office environment
- Proven ability to manage multiple projects
- Excellent verbal and written communication skills
- Proficiency with Microsoft Word, PowerPoint, and Excel
- Proficiency with Microsoft Project and Visio is preferred
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Publicist/Sr. Publicist—Blue Rider Press
(New York, New York)
Blue Rider Press is seeking a publicist/senior publicist. This person will work on a wide-range of titles including suspense fiction, popular biography, literary novels, humor, music, and contemporary politics. This position will independently handle both traditional publicity and online marketing, reporting to the publicity manager.
Specifically, the Publicist/Sr. Publicist:
- Plans and executes publicity campaigns that will maximize exposure for authors and their books
- Pitches to national and regional TV, print, radio, and online media and builds strong media relationships
- Liaises with authors, media, book sellers and speaking venue programmers
- Executes author tours, including independently overseeing travel arrangements, bookstore events, and pitching local media
- Creates pitch letters, press releases, and other press material
- Works closely with various social media sites to promote our list
- Develops social media engagement and content plans
Please apply to join us if you meet the following requirements:
- 4 year college degree or equivalent work experience
- 3-5 years experience in book publicity, preferred
- Ability to manage multiple projects and work independently
- Strong written and verbal communication skills
- Strong public presentation skills
- Critical and creative thinker
- Ability to communicate with web designers and online marketers
- Working knowledge of MS Office Suite. Familiarity with web based applications and video and editing software a plus.
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Sales Assistant—Young Readers
(New York, New York)
Our Young Readers Sales division is currently seeking a Sales Assistant to support the Director of National Accounts and three National Accounts Managers. This person will be responsible for preparing presentation materials, tracking sales, and assisting the sales department as needed. This is a great opportunity to learn about account management!
The Sales Assistant:
- Provides administrative support (gathers sales materials, photocopies, faxes, files, etc.)
- Provides support and materials to sales representatives
- Prepares buy sheets and sales kits for Barnes & Nobel and Amazon
- Processes and tracks free & review orders, purchase orders, and other special orders
- Develops PowerPoint presentations for accounts
Please apply for this position if you meet the following requirements:
- 4 year college degree or equivalent work experience
- At least 6 months prior office experience; bookstore experience a plus
- Excellent written and verbal communication skills
- Ability to multi-task and meet deadlines
- Strong attention to detail
- Strong organizational skills
- Proficient with Microsoft Word, Excel, and PowerPoint
Salary for this position is $34,500. Full-time employees are eligible for our comprehensive benefits program.
To apply, please send your resume and cover letter.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
(Senior) Marketing Coordinator—Gotham & Avery
(New York, New York)
If you love non-fiction books, we have may have the perfect opportunity for you!
Our Gotham & Avery imprints are currently seeking a (Senior) Marketing Coordinator to join the marketing team. This position will coordinate, execute, and help conceive marketing initiatives. The (Senior) Marketing Coordinator works closely with and reports directly to the Vice President, Associate Publisher.
Gotham specializes in narrative nonfiction across a wide range of subjects including: memoirs, popular culture, current affairs, consumer reference, food writing, golf, self-help, spirituality, and sports.
Focusing on health, wellness, fitness, psychology, financial advice, and popular science, Avery is best known for publishing cutting-edge, but accessible books from the top experts in their fields.
Specific responsibilities include:
- Working closely with the sales department and with accounts on marketing initiatives and to ensure the flow of information.
- Coordinating sales conference materials.
- Creating portions of two catalogs per season.
- Helping to conceive and create video trailers and ads for titles.
- Assisting with the coordination of web marketing and web advertising initiatives.
- Prepares for, attends, and participates in weekly meetings.
- Participating in the creation of marketing plans.
- Tracking and monitoring sales numbers.
- Working with marketing budgets.
Please apply to join us if you meet the following requirements:
- 4 year college degree or equivalent experience
- Minimum of one year of marketing or sales experience; Minimum of two years at the Senior Coordinator level
- Strong written and verbal communication skills
- Superb attention to detail
- Excellent organizational skills, with the ability to work on multiple projects at once
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Working knowledge of Adobe Creative Suite & Acrobat Pro
- Prior publishing or bookstore experience strongly preferred
- Experience using Macs preferred
- Knowledge of Final Cut Pro, SAP, Firebrand, and Business Objects a plus
To apply, please send your resume and cover letter with salary requirements.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
Special Markets Assistant
(New York, New York)
Our Special Markets division is looking for a Special Markets Assistant who will provide general administrative support to full department with all aspects of sales support to Mail Order/Display Marketing division of Special Markets. This position will also provide account maintenance for approximately 25 established Mall Order clients. This position reports to the Director of Mail Order/Display Marketing and works collaboratively with the Assistant Director and the Special Markets Representative.
Specifically, the Special Markets Assistant:
- Corresponds with all Special Markets clients to answer questions, fulfill requests and advise on orders.
- Edits Special Markets orders and reports on trends.
- Creates, runs and analyzes sales and budget reports.
- Liaises with other departments including, but not limited to: Operations, Customer Service, Publicity, Editorial, Credit and Art.
- Provides administrative support for department including: mail distribution, sales material coordination and distribution, and storage/showroom maintenance.
- Attends all children’s launch meetings and other meetings as needed.
- Performs other duties as required.
Please apply if you meet the following requirements:
- 4 year college degree or equivalent work experience
- Excellent written, verbal and analytical skills
- Strong interpersonal skills; high degree of professionalism with sound judgment and pleasant phone demeanor
- Superior organizational skills with ability to multitask and meet deadlines
- Ability to see a project through to completion
- Ability to work both independently and as a member of a team; handling multiple assignments
- Strong attention to detail
- Proficiency with Microsoft Office programs
- Ability to life/carry boxes of up to 35 pounds without assistance
- ACT!, SAP, Firebrand and Business Objects preferred
- Exposure to/Experience working with budgets preferred
Salary for this position is $34,500. Full-time employees are eligible for our comprehensive benefits program.
To apply, please send your resume and cover letter.
If you would like to apply, click here. Please submit an email no larger than 500 KB.
