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Penguin.com (usa)

Job Opportunities

Administrative Assistant (New York, New York)
Assistant Manager Advertising & Promotion—Viking/Penguin (New York, New York)
Catalog Coordinator (New York, New York)
Executive Assistant to the SVP PR (New York, New York)
Licensing Manager—Grosset & Dunlap/PSS! (New York, New York)
Paper Purchasing Assistant (New York, New York)
Sales Coordinator (New York, New York)


Administrative Assistant
(New York, New York)

We are currently seeking an Administrative Assistant to support the VP, Corporate Director of Operations. If you have prior office experience, are able to work independently and collaboratively, and have strong organizational skills, keep reading!

Learn about the business side of book publishing. The Operations Department is responsible for monitoring and maintaining inventory for new printings and backlist titles. Operations’ key role is inventory management and reporting and analysis.

The Administrative Assistant:

  1. Assists Vice President, Corporate Director of Operations in administrative duties to include setting up meetings, updating calendars, coordinating business travel, maintaining files and keeping the VP on schedule with meetings and project deadlines
  2. Tracks direct-report follow-up tasks for VP, Corporate Director of Operations
  3. Maintains and distributes the Publicity Calendar for trade, mass market and hardcover titles
  4. Designs, writes, and publishes the Corporate Operations newsletter
  5. Supports VP with special industry projects
  6. Assists department directors, as needed, with administrative tasks
  7. Supports all other managers, as needed, with operational tasks

Qualifications/Requirements include:

  • An interest in book publishing business operations
  • Strong administrative skills including telephone etiquette, excellent verbal and written communication, diplomacy, keen attention to detail, superior organizational skills and the ability to juggle multiple priorities
  • Knowledge of Microsoft Excel, Word, PowerPoint and Outlook
  • Microsoft Access, SAP/APO, and BO experience a plus

To apply, please send your resume and cover letter with salary requirements.

If you would like to apply, click here.

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Assistant Manager Advertising & Promotion—Viking/Penguin
(New York, New York)

Our Viking/Penguin Ad/Promo department is currently seeking an Assistant Manager to oversee creation of the thrice-yearly Viking Frontlist Catalog, which includes outsourcing catalog copy to freelance writers, evaluating and revising copy, creating and editing original copy, supervising the layout design, and tracking down missing information. In addition, the Assistant Manager will coordinate verso copy of all Viking galleys, create and route radio spots for all Viking and Penguin titles and coordinate scheduling of these spots across other participating imprints, and manage production of occasional ads and promotional pieces.

Please apply if you meet the following requirements:

  • 4 year college degree or equivalent experience
  • Minimum of 2 years experience in book publishing or selling
  • Organized and detail oriented
  • Ability to handle multiple tasks and prioritize with minimal supervision
  • Solid writing skills
  • Proficiency with Microsoft Word and Excel
  • Basic familiarity with InDesign and Final Cut are a plus

To apply, please send your resume and cover letter with salary requirements.

If you would like to apply, click here.

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Catalog Coordinator
(New York, New York)

Our Viking-Penguin Advertising and Promotions department has an opportunity for a Catalog Coordinator. The Coordinator will have a chance to delve into and present a wide range of books to book buyers and consumers through our catalogs.

Some of the daily responsibilities include:

  1. Coordinating Penguin catalog and verso copy which includes coordinating freelancers, evaluating and revising copy, circulating drafts, setting and maintaining catalog schedule and trafficking verso copy
  2. Providing general administrative assistance to the Advertising and Promotions Director and Manager
  3. Creating copy for additional Penguin promotional items such as order forms, reading group guides and specialty catalogs

Please apply if you meet the following requirements:

  • 4-year college degree or equivalent work experience
  • At least 1 year of prior office experience; publishing experience is a plus
  • Excellent organizational skills and the ability to meet deadlines
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Word and Excel
  • An interest in book publishing, advertising, and promotions

To apply, please send your resume and cover letter with salary requirements.

If you would like to apply, click here.

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Executive Assistant to the SVP PR
(New York, New York)

We have an excellent opportunity for an Executive Assistant to support the SVP and Corporate Director of Public Relations, and to act as the key "gatekeeper" for the SVP's office.

Responsibilities include:

  1. Working closely with SVP in dealing with high profile authors, agents, media, and corporate executives.
  2. Writing and drafting correspondence with authors, agents, media, publishers, and other internal departments.
  3. Supporting SVP on national media campaigns for high profile authors and celebrities.
  4. Processing invoices and maintaining department and title budgets as necessary.
  5. Liaising with related publishing departments.
  6. Overseeing appointment calendars and all other scheduling.
  7. Providing administrative support.

Qualifications/Requirements include:

  • 4 year college degree or equivalent work experience.
  • Minimum 2-4 years prior PR, book publishing, or related experience.
  • Prior publicity internship(s) a plus.
  • Interest in publishing and publicity.
  • Excellent written and verbal communication skills.
  • Ability to multi-task and meet deadlines.
  • Strong organizational skills.
  • Strong attention to detail.
  • Ability to handle confidential information.
  • Proficiency with Microsoft Word, Excel, & Outlook.

To apply, please send your resume and cover letter with salary requirements.

If you would like to apply, click here.

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Licensing Manager—Grosset & Dunlap/PSS!
(New York, New York)

Our Grosset & Dunlap/PSS! department is currently seeking a Licensing Manager to maintain positive licensor relationships, aid in the acquisition process, and support the Licensing Director in communicating the distribution strategies and performance of a licensed publishing program. Grosset & Dunlap’s licensing program is a tight, well-planned portfolio of properties including Star Wars: The Clone Wars, Disney's Club Penguin, and Max & Ruby.

Requirements:

  • At least two years in publishing, experience in sales or marketing a plus
  • Ability to work well independently
  • Knowledge of licensing industry, licensing contracts and information sources
  • Existing/Previous licensing contacts
  • Excellent organizational skills and attention to detail
  • Strong writing, interpersonal, and communication skills
  • Strong time management and project planning skills
  • Proficiency in PowerPoint, Word and Excel

If you would like to apply, click here.

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Paper Purchasing Assistant
(New York, New York)

We have a great opportunity for someone to perform the full range of paper purchasing and reconciliation duties. This individual will also have the unique chance to provide back-up support for the office of the CEO. This is a great way for someone to learn about the paper industry.

Among other related duties, the person in this position:

  1. Monitors paper inventory using SAP and places paper orders.
  2. Posts various paper inventory transactions from printer reports and performs inventory reconciliation.
  3. Verifies paper shipment quantities to plant locations and posts goods receipts to purchase orders.
  4. Monitors distribution of paper orders to plant locations and suppliers.
  5. Remains aware of overall costs and quality and makes appropriate recommendations.
  6. Provides administrative support (greets visitors, schedules meetings, assists with report generation, answers phones, keeps calendars, organizes and maintains files).

Please apply if you meet the following requirements:

  • 4 year college degree or equivalent work experience
  • Ability to work effectively with employees at all levels and external individuals
  • Strong bookkeeping or accounting skills
  • Strong analytical skills
  • Ability to multi-task and meet deadlines
  • Ability to learn new systems
  • PC proficiency (Word, Excel, Email)
  • SAP experience strongly preferred

Salary for this position is $32,000. Full-time employees are eligible for our comprehensive benefits program.

If you would like to apply, click here.

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Sales Coordinator
(New York, New York)

Our Young Readers Sales department is currently seeking a Sales Coordinator to support the National Account Managers with managing retail accounts and the overall business. This is a fantastic opportunity to learn about account management!

The Sales Coordinator:

  1. Provides administrative support to sales team in all areas.
  2. Helps prepare sales presentations; collects, tracks, analyzes, and reports sales information.
  3. Creates sell sheets and marketing presentations for use in account presentations.
  4. Sells Penguin Young Readers product to T.J. Maxx and Marshalls.
  5. Creates presentations / prepares samples for trade shows.
  6. Liaises with operations, marketing and sales for department.

Please apply if you meet the following requirements:

  • 4 year college degree or equivalent work experience
  • Minimum 1 year sales experience, preferably in publishing
  • Excellent verbal and written communication skills
  • Ability to meet deadlines
  • Ability to adapt to changes quickly
  • Proficiency with Microsoft Word, Excel and PowerPoint

To apply, please send your resume and cover letter with salary requirements.

If you would like to apply, click here.

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